What is a Digital Legacy?

Our lives now exist across thousands of digital moments: photos shared with family, messages exchanged with friends, documents stored in the cloud, and accounts that record our work, interests, and memories. Together, these form our digital legacy, the collection of digital assets and digital presence that represent who we are online.

What are Digital Assets?

Digital assets are items in digital form that you have purchased, created, or maintained. They include:

  • Books, movies, games, music, and podcasts
  • Domain names, websites, and blogs you manage
  • Online accounts for banking, shopping, or subscriptions
  • Files stored in email, cloud drives, or social media

Ownership of digital assets can be complex. Many items are not owned outright but licensed for personal use. Reading a platform’s terms of service can help clarify whether content can be transferred or bequeathed to someone else.

Your digital presence

Your digital presence is your online identity: the content, messages, images, and interactions that tell your story.
This might include:

  • Posts and photographs on social media
  • Emails and messages shared over time
  • Records of events or milestones important to your family

Planning what happens to these accounts and records ensures your online identity is treated respectfully when you are no longer here.

Why digital legacy matters

If digital accounts are not included in your planning, they can be lost forever. Families may struggle to access meaningful memories or encounter privacy and security barriers.

Planning for your digital legacy helps to:

  • Protect personal information and reduce the risk of identity theft
  • Preserve photos, stories, and messages that hold emotional and cultural value
  • Prevent reputational or privacy issues after death
  • Provide comfort and clarity to loved ones managing your affairs

Creating a digital register is one practical way to begin. This is a secure record of your key accounts, usernames, and instructions. It can be kept with your estate planning documents or managed with help from a legal or trusted professional.

Example life journey:

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Planning your digital legacy

Digital legacy planning follows the same principles as preparing a will. It ensures that your family and executor have what they need to manage your online life when the time comes.

Steps:

Step 1. Nominate a Digital Executor
  • Choose a trusted person who understands technology and your values.
  • Provide clear authority for them to manage your online accounts and files.
  • Let them know where to find your instructions and how to access your plan when the time comes.
Step 2. List Your Digital Assets
  • Make a list of key digital accounts such as email, social media, cloud storage, and subscription services.
  • Include important files like photos, videos, and documents stored online or on your devices.
  • Note any online accounts that hold financial, personal, or sentimental value.
Step 3. Document Access Details
  • Record usernames, passwords, and recovery methods in a secure, encrypted location.
  • Avoid placing passwords in your will; instead, store them safely with your executor or in a password manager.
  • Consider using a reputable password manager to store and update your login details safely in one place.
Step 4. Record Your Wishes
  • Write clear instructions for what you would like done with each account or file.
  • Indicate whether accounts should be deleted, memorialised, or transferred.
  • Note which photos, letters, or recordings you would like preserved.
Step 5. Store Your Documents in a Secure Vault
  • Keep your digital legacy plan, register, and supporting files in an accessible, encrypted vault.
  • Ensure your executor and nominated contacts know how to retrieve documents when the time is right.
  • A secure vault protects your information from loss, device failure, or unauthorised access.
Step 6. Review Your Plan Regularly
  • Update your list of assets and instructions each year or after major life changes.
  • Confirm that your executor still has access and that your wishes remain current.
  • Remove outdated accounts or services to keep your plan clear and accurate.